April 2025 AI Tools for Small Business & Digital Updates

April brought some key updates across AI tools for small business, digital platforms and business regulations.

Here's a short breakdown of the most useful changes for small businesses:

1. ChatGPT Transitions to GPT-4o

OpenAI has phased out GPT-4 in ChatGPT, introducing GPT-4o as the new default model. GPT-4o offers enhanced multimodal capabilities, handling text, image, and audio inputs more effectively. This transition aims to provide users with a more intuitive and versatile AI experience.

For more details head to the OpenAI Help Centre

2. Canva Launches Visual Suite 2.0

At Canva Create 2025, Canva unveiled Visual Suite 2.0, integrating tools like Canva Sheets, Magic Charts, and AI-powered design features. This suite is designed to streamline the creative process, allowing users to manage design projects from planning to delivery within a single platform.

For more details read Canva's Boldest Launch Yet: Visual Suite 2.0 Unpacked.

3. Google Workspace Enhancements

Google Workspace introduced several updates, including Out-of-Domain file-level warnings in Docs, Sheets, and Slides. This feature alerts users when files are shared outside their organisation, enhancing data security.

For more details read Google Workspace Updates.

4. Perplexity AI Simplifies Research Modes

Perplexity AI streamlined its interface by making Deep Research and Pro modes more accessible. Users can now switch between modes with a single click, improving the efficiency of information retrieval.

For more details read the Perplexity AI updates.

5. Shopify Updates for UK Businesses

Shopify expanded its Reverse Charge VAT exemption to include the UK, aligning with EU regulations. Additionally, Shopify introduced customisation options for POS terminals, allowing businesses to add logos and brand colours to their checkout screens.

For more details check out the Shopify Changelog.

6. Microsoft Office April Security Updates

Microsoft addressed 121 vulnerabilities in its April 2025 security update, including fixes for one actively exploited zero-day vulnerability and 11 critical vulnerabilities. Small businesses are advised to ensure their systems are updated to maintain security.

For more details check out the April 2025 CrowdStrike Update.

7. Social Media Platform Changes

• Instagram: Testing a "Blend" feature for Reels, allowing users to create shared feeds with friends. Also, the Notes feature has been removed from posts and Reels.

• Facebook: Reintroduced the "Friends" tab, enabling users to view posts exclusively from friends, aiming to enhance personal connections on the platform.

For more details check out the Social Media Recap: 5 Must-Know Updates April 2025  

8. National Living Wage Increases in the UK

Effective April 1, 2025, the UK's National Living Wage increased to £12.21 per hour for individuals aged 21 and over. Other age groups and apprentice rates also saw significant rises, impacting payroll considerations for small businesses.

For more details check out Enterprise Nation New rules and regulations small business owners need to know.

9. Employer's National Insurance Contribution Changes

From April 6, 2025, the employer's National Insurance contribution rate increased from 13.8% to 15%. Additionally, the payment threshold decreased from £9,100 to £5,000, affecting overall employment costs.

For more details check out Advised insurance solutions What changes to the law affect my business?

10. OpenAI Enhances ChatGPT's Shopping Features

OpenAI updated ChatGPT's web search capabilities to improve online shopping experiences. Users now receive personalized product recommendations with images, reviews, and direct purchase links, streamlining the shopping process.

For more details check out Reuters OpenAI rolls out new shopping features with ChatGPT search update.

11. Google's Gemini AI Developments

Google announced plans to integrate its Gemini AI into iPhones, enhancing Siri's capabilities. Additionally, Google is expanding its Gemini AI subscription offerings with new tiers like "Gemini Pro" and "Gemini Ultra," providing users with more options tailored to their needs.

For more details check out The Verge Google confirms it’s close to getting Gemini support on iPhones.

12. No-Code Automation Tools Gain Traction

No-code automation platforms like Make.com are becoming increasingly popular among small businesses. These tools allow users to automate workflows without coding, enhancing productivity and efficiency.

For more details check out Whats New in Publishing AI Tools List: April 2025 Update.

FAQS:

How can I access the new features in Canva's Visual Suite 2.0?

Visual Suite 2.0 is available to all Canva users. Simply log in to your account, and you'll find the new tools integrated into your dashboard.

Do I need to manually update to GPT-4o in ChatGPT?

How do the National Insurance changes affect my business?

Are the new Google Workspace security features available to all users?

How can I implement no-code automation tools in my business?

That’s your April round-up of updates worth knowing.

Some will matter more to you than others. Make sure you focus on the changes that will save you time, cut costs or help you work smarter. Ignore the rest.

This list is your reminder to review what’s working in your business and where you might need to adapt. A small tweak now can save a bigger headache later.

Pick one thing to action this week. Keep it simple. Keep it useful.

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